90 days in Europe is not an annual allowance. It is a rolling window that moves every day.
Which is why an employee you cleared in March can be in breach by June, without taking a single extra trip.
ComplyEur keeps one current, employee-level view of how many of the 90 permitted days are actually left, and shows exactly how a proposed trip changes it before anybody books.
Most people are further through the 90 than they expect. The calculator is free and needs no sign-up.
Current team overview
| Employee | Status | Days Used | Remaining |
|---|---|---|---|
| Ken Adams | At Risk | 72 / 90 | 18 days |
| James Davies | Compliant | 45 / 90 | 45 days |
| Emma Thompson | At Risk | 62 / 90 | 28 days |
| Michael Park | Compliant | 28 / 90 | 62 days |
| Lisa Martinez | High Risk | 88 / 90 | 2 days |
What it costs when the number is wrong
Do you know which of your employees is closest to their Schengen limit, and exactly how many days they have left? Until that answer is immediate, this is what the business is carrying.
In the first quarter of 2026 alone, 4,353 travellers were refused entry to the Schengen area because they had already used their permitted short stay.
eu-LISA figures, reported by The Connexion- Refused at the border
- An employee over the limit can be turned back on arrival, with entry bans of up to five years. The client meeting, the project week and the flights go with them.
- The margin for error is gone
- Since the EU Entry/Exit System became fully operational on 10 April 2026, every entry and exit is a biometric record. Officers no longer read stamps — they query a database.
- It lands on the employer
- Replacement personnel. Lost specialist capacity. Delayed projects. Cancelled travel. Customer commitments you can no longer meet. The breach may be theirs — the operational and financial impact is yours.
None of this shows up in a spreadsheet until it is too late. There is no error message and no warning — just somebody standing at a border.
Why spreadsheet monitoring of the 90/180 rule breaks down
Spreadsheets store trip dates well. They cannot model the rule, because the 180-day window moves every single day.
The allowance resets every January
Days expire one at a time, 180 days after each one. The window slides forward daily.
If they are under 90 today, they are fine
A clean position in March can be a breach in June, with no new travel booked at all.
A running total in a spreadsheet covers it
A running total cannot model a window that rolls. It returns a confident number that is quietly wrong.
Shared employee recordA running total cannot model a window that rolls — the number is silently wrong
Recalculated against the rolling 180 days from any date, including dates in the future
You find out it was wrong when somebody is refused at the border
You see amber and red before the trip is approved
Every change of plan means rebuilding the maths by hand
Move the dates and every affected later trip updates with them
Four people hold four versions and nobody knows which is current
One record, and every reviewer is looking at it
See how a proposed trip changes the 90/180 positionand how you can prevent an overstay with instant answers
Add, move or reassign a trip and ComplyEur recalculates the whole rolling position immediately — including the trips you had already approved. You can see which change fixes it before anybody books.
Change one trip, and see the consequence immediately
The same France trip before an edit, after it, and after the earlier Italy trip moves to a colleague.
The whole team on one shared calendar
Every employee's travel in one working view, so whoever approves the next trip can see what is already booked around it.
Swipe sideways to view later dates
Alternative-date planning view
Every employee's Schengen position in one record
Open one employee record to see the figures and context that matter for the next decision. No hunting for the latest file. No separate calculation sitting away from the trip history.
- Remaining days and current warning status
- Recorded trips behind the calculation
- Proposed travel reviewed in the same place
Emma Thompson
Commercial operations · United Kingdom
Schengen compliance questions, answered
Straight answers about where ComplyEur fits—and where professional advice still matters.
We already do this in a spreadsheet. Why is that not enough?
A spreadsheet stores trip dates well. The difficulty is that the 180-day window rolls forward every day, so the calculation has to be redone from scratch against every date you care about, including dates in the future. A running total cannot do that, which means the answer can be wrong without anybody noticing.
Does the passport not get stamped? Will border staff not catch it?
They will, and that is the problem. Since the EU Entry/Exit System became fully operational on 10 April 2026, entries and exits are recorded biometrically rather than stamped, and officers can check the full history in seconds. Detection is now reliable, so internal monitoring has to be reliable too.
What actually happens if we get it wrong?
The employee can be refused entry on arrival, fined, or given an entry ban of up to five years. For the business it means a cancelled trip, a stalled project, and questions about who approved the travel.
What does ComplyEur help employers manage?
ComplyEur helps UK employers keep a current employee-level view of Schengen 90/180-day travel, including trip history, days remaining, and warning status before another trip is approved.
Who is ComplyEur designed for?
It is designed for HR, operations, mobility, finance, and travel teams responsible for recurring employee business travel into the Schengen Area.
Can we start with the spreadsheet data we already have?
Yes. Existing travel history can be imported so teams can move into a shared process without rebuilding every employee record from the beginning.
Does ComplyEur replace legal or immigration advice?
No. ComplyEur supports internal monitoring and approval decisions; it does not replace legal or immigration advice for an employee’s specific circumstances.
Start monitoring Schengen compliance for your team
Private betaIf five or more of your people travel to the EU more than three times a year, at least one of them is closer to the limit than you think.
We are inviting a small number of UK employers to test ComplyEur with real recurring travel workflows.
- Best suited to HR, operations, mobility, finance, and travel teams
- No commitment—we will first check whether the beta is a useful fit
One refused entry costs more than a year of ComplyEur.
Request beta access
Use your work email. We'll review the request and contact you if the private beta looks like a useful fit.