Schengen compliance software compared
Five ways employers monitor the 90/180-day rule, what each approach is useful for, and the point at which each stops working.
ComplyEur is one of the options below. We have tried to describe the alternatives the way their makers would, and to be specific about what we do not do.
The short version
| Approach | Best for | Breaks down when | Cost |
|---|---|---|---|
| Free calculators and browser trackers ComplyEur’s calculator, various independent tools | One person checking their own position before a trip. | You need a record that persists, or you are responsible for more than yourself. | Free |
| Workplace platforms with a Schengen add-on Team Today | Teams already using the platform for hybrid-work visibility, desk booking, or whereabouts. | Schengen monitoring is your actual problem and you would not otherwise buy the platform. | Free browser planner; check pricing for platform features |
| Global mobility and immigration platforms Jobbatical, Topia | Organisations handling visa sponsorship, relocation, and immigration casework across many countries. | Your problem is narrower — short business trips within Schengen, not relocation. | Typically demo- and consultation-led |
| Dedicated Schengen compliance tools ComplyEur | UK and US employers with recurring short business travel who need a shared, current position per employee. | You need visa sponsorship, relocation, or immigration casework — these tools do not do that. | Free during private beta |
| Spreadsheets Excel, Google Sheets | A handful of travellers, one person maintaining the file, infrequent trips. | Plans change often, several people need the answer, or nobody is sure which file is current. | Free (plus the time to maintain it) |
Free calculators and browser trackers
Examples: ComplyEur’s calculator, various independent tools
Primary sources:ComplyEur calculatorTeam Today personal tracker
These tools turn travel dates into a day count. Some calculate a single set of dates; others save a travel history in the browser for later checks.
Check how each tool stores its records. Browser storage can avoid repeat entry on the same device, but clearing browsing data may remove it, and colleagues may not have access to the same record.
ComplyEur’s free calculator is intended for individual checks. It does not save or share a team’s travel record.
Workplace platforms with a Schengen add-on
Examples: Team Today
Primary sources:Team Today team plannerTeam Today pricing
Team Today combines workplace tools with Schengen day monitoring based on team whereabouts. It also offers a free team planner that saves locally in the browser.
If you already use the platform, check whether Schengen monitoring fits your existing plan and travel-record process.
Compare the free planner with the platform features you need, including shared access, saved records, and monitoring. Confirm the current pricing and limits with the vendor.
Global mobility and immigration platforms
Examples: Jobbatical, Topia
Primary sources:Jobbatical calculatorsTopia
Jobbatical presents immigration, relocation, and compliance services alongside free visa and immigration calculators. Topia presents a broader global-mobility platform spanning international assignments, business travel, remote work, and cross-border compliance.
If you sponsor visas, relocate staff, or manage immigration casework, this is the right shape of product and a dedicated Schengen compliance tool will not replace it.
If short business trips are your main concern, compare the relevant travel module, onboarding requirements, and cost with a dedicated tracker. A broader platform may still fit if you need its other services.
Dedicated Schengen compliance tools
Examples: ComplyEur
Primary sources:ComplyEur pricing
These do one thing: keep a running 90/180 position for each employee, show the trips behind it, and forecast what a proposed trip would do before it is approved.
The argument for the category is that repeat Schengen business travel is a distinct problem from relocation. It is high-frequency, low-complexity, and the cost of getting it wrong lands on the employee at a border.
The argument against is equally real: it is a narrow tool. ComplyEur does not handle visa sponsorship, work permits, relocation, or immigration casework, and does not connect to the EU Entry/Exit System. If those are your problems, look at the mobility platforms above.
Spreadsheets
Examples: Excel, Google Sheets
Primary sources:Microsoft ExcelGoogle Sheets
A spreadsheet stores trip dates perfectly well. The rolling-window arithmetic is where it gets difficult: without new travel, the answer stays the same until an old presence day ages out, then improves, so every proposed date still needs its own calculation.
What actually breaks is rarely the formula. It is version drift: a trip cancelled in one copy and not another, a date typed as US format, an employee whose last two trips only exist in an email thread.
For a small team with predictable travel this is a reasonable choice and we would not argue otherwise. It stops being reasonable at roughly the point where more than one person needs to trust the number.
How to choose
Start with who needs the answer and how often the travel record changes.
If it is one person, once, use a free calculator. If the answer needs to survive until next quarter and be trusted by someone other than the person who worked it out, you need a record rather than a calculation. And if your travellers hold residence permits or Type D visas, or you are sponsoring and relocating people, go straight to a global mobility platform — the arithmetic itself changes under those conditions and a general-purpose tracker will mislead you.
ComplyEur does not connect to the EU Entry/Exit System. It calculates from the travel records supplied by the employer and traveller, so complete and accurate trip data remains essential.
Try the free calculator
Our calculator is free, needs no signup, and runs entirely in your browser. It uses the same engine as the ComplyEur platform, so it is a fair test of whether the numbers match what you expect.
Competitor descriptions reflect how each company publicly positions its own product as of 15 October 2026 and are not endorsements. Features and pricing change — check with the vendor before making a decision. Nothing here is legal or immigration advice.