Schengen compliance software compared

These take a set of dates and return a day count. Most require no signup and keep no record, which is exactly right for an individual traveller sanity-checking a booking.

The limitation is structural rather than a quality problem: there is nothing to come back to. Next month you re-enter every trip from memory, and there is no shared answer if a colleague asks the same question about the same employee.

Our own free calculator sits in this category and we are not pretending otherwise — it is a genuinely useful tool for one traveller and nothing more.

Team Today is primarily workplace management software — desk booking, meeting rooms, parking, and hybrid-work visibility. Schengen day tracking sits alongside that as a compliance feature, drawing on whereabouts data the platform already holds.

If you already run your office on it, having Schengen days tracked next to everything else is a real advantage: the travel data is partly there already, and you are not adding another subscription.

If you do not, you are buying a workplace platform to solve a travel compliance problem. That can still be the right call — but the fit depends on whether you want the rest of it.

These are the most capable tools in the category by a wide margin. Jobbatical positions itself as an immigration case management and relocation platform covering 45+ countries, with Schengen calculation as one tool inside that. Its calculator accounts for residence permits and Type D visas, which genuinely matters for populations where some travellers hold permits that change the arithmetic.

If you sponsor visas, relocate staff, or manage immigration casework, this is the right shape of product and a dedicated Schengen tracker will not replace it.

The mismatch is when short business trips are the whole problem. You are then buying — and being onboarded onto — a relocation platform to answer a counting question, usually through a sales process rather than a signup form.

These do one thing: keep a running 90/180 position for each employee, show the trips behind it, and forecast what a proposed trip would do before it is approved.

The argument for the category is that repeat Schengen business travel is a distinct problem from relocation. It is high-frequency, low-complexity, and the cost of getting it wrong lands on the employee at a border.

The argument against is equally real: it is a narrow tool. ComplyEur does not handle visa sponsorship, work permits, relocation, or immigration casework, and does not connect to the EU Entry/Exit System. If those are your problems, look at the mobility platforms above.

A spreadsheet stores trip dates perfectly well. The rolling-window arithmetic is where it gets difficult — the answer changes every single day even when no travel happens, because days age out of the window continuously.

What actually breaks is rarely the formula. It is version drift: a trip cancelled in one copy and not another, a date typed as US format, an employee whose last two trips only exist in an email thread.

For a small team with predictable travel this is a reasonable choice and we would not argue otherwise. It stops being reasonable at roughly the point where more than one person needs to trust the number.