How ComplyEur counts your Schengen days

ComplyEur counts a team member's Schengen days from their travel dates, so you can check their allowance before scheduling or approving the next trip. For travellers using the usual short-stay allowance, the limit is 90 days in any rolling 180-day period. Work trips and holidays both count.

What to enter

Record the destination, arrival date and departure date for each trip. Include business travel, holidays, weekends away and transit that involved entering the Schengen Area.

Use the actual dates for completed trips. If someone came home a day later than planned, update the record before checking their next journey. A missing holiday or an incorrect departure date can change the result.

The country guide can help if you are unsure which destinations count. Ireland and Cyprus are outside the Schengen Area.

How the days count

Both your arrival date and departure date count as full days, even if you arrive late in the evening or leave early in the morning. A visit where you arrive and leave on the same date uses one day.

Trips across different Schengen countries share the same allowance. Travelling from France to Germany does not give you another 90 days, and a date spent in both countries only counts once. The European Commission's calculator manual (opens in a new tab) explains the counting rules.

Why your allowance changes

For each date checked, ComplyEur looks at the 180 days ending on that date, including the date itself. As time passes, older travel days leave that period and stop counting towards the total.

The allowance does not reset when you return to the UK or at the start of a new year. It changes as earlier days drop out and new travel days are added. The guide to when Schengen days reset explains this with examples.

Check the whole trip before scheduling

A day count that is within the limit on arrival can still go over it during the stay. Check the proposed departure date as well, and recheck if the plans change. If the dates do not fit, review the travel schedule before confirming the assignment.

For example, a team member has spent 70 days on business trips and 10 days on holiday in Schengen. If a further 15-day trip puts all those days within one 180-day period, the total reaches 95 days. Checking business travel alone would miss the problem.

If a result surprises you, check the trip dates, destinations and personal travel first. The result depends on the records you enter. You can also compare the same dates with the European Commission's short-stay calculator (opens in a new tab).

When you need further advice

The day count helps you plan ordinary short stays. It does not confirm permission to work, guarantee entry at the border or replace checks on the traveller's documents.

A residence permit, long-stay visa, shorter visa allowance or special travel status can change which rules apply. Check those circumstances separately. If ComplyEur flags a destination for manual review, check the route and travel evidence before approving the trip.

Use the result alongside your pre-trip compliance checklist. Get qualified immigration advice if the traveller's status or planned work is unclear.

Sources

• European Commission: short-stay calculator and guidance (opens in a new tab)
• European Commission: calculator manual, including arrival and departure rules (opens in a new tab)
• Council of the EU: countries in the Schengen Area (opens in a new tab)
• GOV.UK: France entry requirements, including business visits and holidays (opens in a new tab)

Sources last checked: 2026-10-15.

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